90 Days Prior to Departure

Start planning your move early!  Attend an EZ PCS outbound briefing 90 days prior to departure to start gathering the information you need.  Spouses are also encouraged to attend. 

Refresh your memory on all the requirements for moving, as processes are likely to have changed since you arrived here.  Briefers include:  Finance, TMO Personal Property, TMO Passenger Terminal, Housing, Pass and Registration, TRICARE, Community Bank, Keesler, and the Military & Family Readiness Center (M&FRC). 

Find additional relocation assistance if you're preparing to move or PCS on Military One Source

Use Military Installations to discover information about duty stations, contacts for programs and services, check-in procedures, and community information for installations worldwide. Provided by Military OneSource. 

Use Plan My Move to create a custom checklist for your move, filled with information about the tasks you need to complete and how to complete them. 

Q-Coded military members must complete a service plan with the local EFMP Family Support (FS) Coordinator per congressional mandate 10 USC Statute 1781, Section 563.

Contact the Military & Family Readiness Center EFMP-FS Coordinator, to complete a needs assessment and services plan NLT 30 days prior to PCS CONUS/OCONUS. 

Family Needs Assessments are designed to ensure special needs families receive support and a warm hand-off to the gaining EFMP-FS team at their new location. Assessments are normally completed via phone and take approximately 10 minutes.

**Non Q-coded military members will be cleared by EFMP-FS, there is no need to contact the M&FRC** 

Please provide one copy of your PCS orders as soon as you receive them. If you are shipping wine or a motorcycle, please come in prior to receiving your orders to get a head start on the required documents.

The virtual out-processing checklist will include a link to the Personal Property worksheet which must completed and emailed with a copy of your PCS orders to [email protected].

To help prepare your Household Goods for the upcoming move see these areas of the Military Installation page (It’s Your Move, HHG Shipping Process, Pets): Military One Source

All vehicles must be deregistered (scrapped, exported, sold) for Pass and Reg to sign off your vMPF checklist. Please call to check which vehicles are still on your account to ensure no delays. You must complete your out processing with Pass and Reg 3 days prior to your MPF final-out. If exporting vehicles, you will need to make you appointment with the VPC and then come to Pass and Reg to receive the form 430, recommend accomplishing this NLT 15-30 days prior to the MPF final out. If you are unable to get the vehicle exported prior to your PCS you will need to contact legal and receive a power of attorney, call Pass and Reg prior to ensure the power of attorney may have the vehicle placed on their records.

Additional items: (1) Original DD Form 2586 (located with your Unit Security Manager) and the Restricted Area Badge, (2) USAFE Form 435 Driving/Fuel Permit plus Dependent’s permit, (3) copy of your Orders, (4) out-processing checklist, (5) forms to show proof of vehicle handling (examples: email from DVLA for a sold vehicle, stamped Form 430s from VPC, V5 for exports, V5 for a sold vehicle with new keeper’s information).     

If you sell a concession vehicle (imported, to include import from UN, Japan, Korea, etc.) the buyer must be an entitled SOFA member, or the seller must pay the importation tax cost of the vehicle. The transfer of owner ship must be completed through the Pass and Reg office with both buyer and seller present. If the seller is wishing to pay for the importation tax then they must contact Pass and Reg. Pass and Reg will generate a tax assessment request and send it to HRMC for determination. The typical cost will be 22% of the total worth of the vehicle as determined by HMRC. If you are scrapping your concession vehicle you will need to contact Pass and Reg as well to complete a Form 5 prior to the vehicle going to the scrap yard.

Members are only authorized to ship one concession vehicle per military member.  All other vehicles must be paid for by members through a private shipping company (located upstairs in Mildenhall VPC).

Up to 90 days prior to departure, but NLT 5 days prior, please visit the Post Office page and download the RAFM Post Office worksheet. Complete and digitally sign the worksheet with your CAC, then submit it with an attached copy of your orders to [email protected]

Ensure you collect all remaining mail prior to your departure.

Failure to out process will result in your mail being returned to sender.

All Active Duty members must complete this process.

Step 1 – The active duty AF service member is notified of a new assignment. 

This assignment notification should guide you to log into vMPF to complete an “Initial Notification of Assignment Briefing”.

Meanwhile, your assignment must be loaded by your MPF so you will be assigned an Assignment Number (this is important for processing your case through the MyVector system and eventually cutting your orders).

Step 2 – Once you have completed the briefing on vMPF you will receive a vMPF notification page guiding you to MyVector to complete a questionnaire.

Meanwhile, Outbound Assignments at your base (your RAF Mildenhall MPF) will load your vMPF Virtual Out-Processing Checklist. 

Step 3 – Visit My Vector on a Chrome browser and click enter.

It will either take you to the screen where you can log on (if you have already created an account in MyVector) OR it will take you to a screen for sign up. Click Sign Up on the right-hand sign and follow the directions.

Step 4 – Now the system starts to delineate between who has dependents and who does not.  

All dependents listed in DEERS must be included in your clearance process, regardless of where they are located in the world.  They may be geographically separated from you, but as long as they are not legally separated (and therefore no longer under you in DEERS) then you still have dependents and you need to carry on through the process, even if they are not traveling with you to your next assignment.

If you do not have dependents you will not have a travel screening assigned to you.

If you have dependents, you should now be prompted within your MyVector dashboard with a Notification/Alert that an “Assignment Travel Screening is Required”

Click on the blue “Click Here” to begin the screening process.

*If you (the active duty AF member) are not seeing the alert notification and you are logged into a Chrome browser, try logging out and back into the system.  If you still do not see this please reach out to your local EFMP Medical office so your EFMP Medical team can check your status from their side (within MyVector) under their projected PCS Personnel Tabs. 

If you appear on this tab as =>  member is “pending status”, then your EFMP Medical team may be able to assign your Assignment Travel Screener as long as you are at least 8 months from your RNLTD.